Privacy Policy
Last updated: 15 April 2026
At Fika Jobs, operated by Coffee Chat AI AB ("Fika Jobs", "we", "us", or "our"), we take privacy seriously. This Privacy Policy explains how we collect, use, disclose, and protect personal data when you use our website, platform, and services.
This Privacy Policy applies to job seekers, employers, recruiters, staffing firms, RPOs, company representatives, waitlist signups, and other users of Fika Jobs.
Please read this Privacy Policy carefully. By using Fika Jobs, you acknowledge that your personal data will be processed as described here.
1. The Headlines
- We collect personal data from job seekers, hiring organisations, and other users so that we can operate Fika Jobs and provide recruitment-related services.
- This may include contact details, professional profile information, interview or call recordings and transcripts, usage data, company information, ATS integration data, and marketing preferences.
- We use personal data to create and manage accounts, support matching and introductions, operate AI features, improve the platform, communicate with users, and comply with legal obligations.
- We may share personal data with hiring organisations, service providers, advisors, and authorities where necessary and lawful.
- We may also use public company and role information to help onboard companies, repost public roles, and market open roles to potential candidates, including on third-party channels.
- We may use third-party AI and infrastructure providers to help operate Fika Jobs. Where we do so, personal data may be processed by those providers on our behalf in accordance with applicable law and our agreements with them.
- We do not sell personal data to third parties.
- You have rights in relation to your personal data, including rights of access, correction, deletion, restriction, objection, and portability, subject to applicable law.
2. Who We Are
Coffee Chat AI AB
Organisation number: 559545-9164
Email: team@joinfika.ai
Fika Jobs is the brand name we operate under. Where this Privacy Policy refers to "Fika Jobs", "we", "us", or "our", it means Coffee Chat AI AB.
We are the data controller for the personal data covered by this Privacy Policy unless stated otherwise.
3. What Data We Collect
Job seekers
- Identification and contact information: name, email address, phone number, and similar contact details.
- Professional details: CV or resume, LinkedIn profile, work history, skills, education, salary expectations, role preferences, work location preferences, language skills, work authorisation status, and similar recruitment-related information.
- Interview and communication data: audio, video, transcripts, summaries, notes, interview responses, call recordings, messages, and other information you provide during interactions with Fika Jobs or our AI systems.
- User-generated files: documents, portfolios, attachments, and other materials you upload.
- Usage and device data: log data, analytics data, cookie identifiers, IP address, browser and device information, session information, and interaction data.
Hiring organisations and representatives
- Identification and contact information: name, work email, phone number, company name, job title, and related contact information.
- Business and recruitment information: company descriptions, hiring preferences, job postings, role details, compensation ranges, interview feedback, sourcing criteria, onboarding details, and related company information.
- Account and usage data: login details, account activity, messages, product interactions, analytics, and similar platform usage information.
- Third-party integration data: If you connect an ATS, Merge integration, calendar, recruiting system, or other external tool, we may receive and process data made available through that integration, including candidate records, job postings, application data, interview pipeline data, notes, feedback, scheduling data, and other related recruitment information.
Publicly available data
- We may collect publicly available professional information about job seekers from sources such as LinkedIn, professional networking sites, company websites, and other publicly accessible sources in order to identify potential candidates, support sourcing, and facilitate relevant introductions.
- We may also collect publicly available information about companies and their open roles, including job postings, company descriptions, logos, and similar public hiring materials, in order to support onboarding, repost public roles on Fika Jobs, and market relevant opportunities to candidates.
Cookies and analytics: We may use cookies and similar technologies to keep you signed in, remember preferences, analyse usage, improve performance, support security, and measure the effectiveness of our services. Where required by law, we will request your consent before using non-essential cookies.
4. How We Use Your Data
We use personal data only where reasonably necessary to operate and improve Fika Jobs, including for the following purposes:
- Account setup and administration: to create, manage, maintain, and support accounts and platform access.
- Recruitment matching and introductions: to identify relevant roles or candidates, create candidate summaries and profiles, surface matches, and facilitate introductions between job seekers and hiring organisations.
- AI processing and improvement: to operate AI interviews, summaries, recommendations, rankings, profile structuring, and similar features, and to improve the quality, safety, and performance of our services.
- Communications: to contact you about your account, product updates, onboarding, opportunities, waitlist participation, feedback requests, support matters, and, where permitted, marketing and promotional materials.
- Waitlist and onboarding: to prepare company onboarding, set up accounts on behalf of companies where authorised, and prepare role and company information for use on the platform.
- Role reposting and candidate marketing: to repost and promote public roles on Fika Jobs and on third-party channels, including social media and job distribution channels, and to use public company and role information for candidate acquisition, onboarding support, and related marketing purposes.
- ATS and integration workflows: to import, sync, organise, enrich, update, and use data from connected ATS and other third-party systems in order to support hiring workflows, matching, reporting, onboarding, and related platform functionality.
- Platform security and maintenance: to prevent misuse, detect fraud, investigate abuse, protect users, and maintain the security and integrity of the platform.
- Legal and compliance purposes: to comply with applicable legal, regulatory, accounting, tax, audit, and record-keeping obligations.
5. Legal Basis for Processing
We rely on one or more lawful bases under applicable data protection law, depending on the specific processing activity:
- Contract: where processing is necessary to provide the services you requested, operate your account, or take steps at your request before entering into a contract.
- Legitimate interests: where processing is reasonably necessary to run and improve our business and services, including recruitment matching, sourcing, onboarding, security, product improvement, and communications, provided our interests are not overridden by your rights and freedoms.
- Consent: where we ask for your consent, such as where required by law for certain cookies or certain uses of sensitive personal data.
- Legal obligation: where processing is necessary for compliance with laws, regulations, court orders, or other legal obligations.
If you provide sensitive personal data, such as health information or other special category data, we will handle it in accordance with applicable law and, where required, on the basis of your explicit consent or another valid legal basis.
6. How Our AI Works and Your Control
Fika Jobs may use AI tools to help conduct interviews, create summaries, assess profile relevance, surface matches, and support recruitment workflows.
We may process recordings, transcripts, summaries, and related interaction data to provide these features and improve our services.
We may use third-party AI and infrastructure providers to help operate Fika Jobs. Where we do so, personal data may be processed by those providers on our behalf in accordance with applicable law and our agreements with them.
Hiring and recruitment decisions are made by humans acting for the relevant hiring organisation, not by Fika Jobs.
7. Data Sharing and Transfers
We may share personal data where necessary and appropriate with:
- Hiring organisations: candidate profiles, professional details, contact information, and related recruitment information where relevant to a potential role or introduction, subject to your settings and our services.
- Job seekers: company and role information, including information about hiring organisations and their opportunities.
- Service providers: hosting providers, analytics providers, communications providers, AI providers, customer support tools, and similar third parties that help us operate Fika Jobs.
- Professional advisors: lawyers, accountants, auditors, insurers, and similar advisors where necessary.
- Authorities and regulators: where required to comply with law, legal process, or regulatory obligations, or to protect rights, safety, and security.
Some of our providers may process data outside Sweden or the EEA. Where we transfer personal data internationally, we will take appropriate safeguards required by law.
We do not sell personal data to third parties.
8. Data Retention and Security
We keep personal data only for as long as reasonably necessary for the purposes described in this Privacy Policy, including to provide services, maintain records, comply with legal obligations, resolve disputes, and enforce agreements.
Retention periods may vary depending on the type of data, whether you still have an account, whether the data relates to an active business relationship, and whether we need to retain the data for legal, accounting, audit, dispute, or security purposes.
We use reasonable technical and organisational safeguards designed to protect personal data against unauthorised access, loss, misuse, alteration, and disclosure. No method of storage or transmission is completely secure, but we work to maintain appropriate protections.
9. Your Rights
Depending on applicable law, you may have the right to:
- Access the personal data we hold about you.
- Correct inaccurate or incomplete personal data.
- Delete your personal data in certain circumstances.
- Restrict or object to certain processing activities.
- Withdraw consent where processing is based on consent.
- Receive a portable copy of certain personal data.
- Complain to a supervisory authority if you believe your rights have been infringed.
To exercise your rights, please contact us at team@joinfika.ai.
If you are in Sweden, you may also have the right to lodge a complaint with Integritetsskyddsmyndigheten (IMY).
10. Children's Privacy
Fika Jobs is not intended for children under the age of 16, and we do not knowingly collect personal data from children under 16.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. If we do, we will post the updated version on this page and update the "Last updated" date above.
By continuing to use Fika Jobs after any updated Privacy Policy takes effect, you acknowledge the revised Privacy Policy.
12. Contact Us
If you have questions about this Privacy Policy or want to exercise your privacy rights, please contact us at:
Fika Jobs
Operated by Coffee Chat AI AB
Organisation number: 559545-9164
Email: team@joinfika.ai
By using Fika Jobs, you acknowledge that you have read and understood this Privacy Policy.